21 COLOR-CODED COMPATIBLE LABELS Features... Functions... and Benefits We offer compatible color‑coded labels for many filing systems, including Barkley, Col’R’Tab, AmeriFile, GBS/VRE, Jeter, PMA, POS, Safeguard, Smead, TAB, and Traco. Choose from alpha, numeric, month, and year-label formats in roll, ring book, and file box styles. All labels feature durable materials, fade resistance, and strong acrylic adhesive. Features & Benefits: • Mylar Coating prevents discoloration and cracking. • Kimdura Paper retains original color and durability. • High‑Quality Adhesive resists humidity and prevents label lift. • Precision Manufacturing ensures consistent color matching with major filing systems. • Alpha & Numeric Labels available for many filing requirements. Why plan color coding groups? Pre‑planning alpha and second‑letter usage keeps the largest filing groups manageable and unique enough to minimize misfiles. Name frequency varies by region or culture, so using first and second letters helps maintain efficient organization. Note, each geographical area has its own last name frequency characteristics. In the U.S., names like Smith and Jones cause filing problems. But, in many other countries/cultures, only a few common last names are shared. In summary, first and second alpha letter usage helps you determine your filing needs. Alphabetic The most common method for systems under 5,000 records. Files are arranged by name (individual, company, or category). No cross‑reference is needed, and using the first or second letter of a person’s last name keeps the system easy to manage. Available in roll, file box, and ring book styles. Straight Numeric Ideal for systems over 5,000 records. Files are arranged in sequential number order with no duplicates, increasing confidentiality and simplifying filing for invoices, claims, accounts, and similar applications. Terminal Digit Best for very large systems over 10,000 records or those with “voids” in numbering. Files are organized by the last two digits, grouping numbers evenly across 100 sections (00–99). This reduces shifting and improves expansion and contraction within the filing area. Year Labels Shows at a glance whether folders are active or outdated, helping free valuable shelf space. A year label is applied when a new folder is created. Available in roll or box style; compatible labels offered (see CFP-YLG brochure). Communication Labels for Healthcare Bright, fluorescent labels used to convey critical patient information and reduce communication errors. Helps prevent mistakes caused by unclear handwriting. Index Labels Printed index sheets help divide alphabetic or solid color systems for easier organization. Identification of Folders Temporarily Pulled From Their Location Out Vinyl Out Guides mark where removed folders belong and hold return notes. Available in bright colors (red, yellow, blue, green) for quick visibility. System Identification Methods Year label indicates the most current year of the folder and assists in the orderly retirement of records. Name label contains the full name of the individual. This label indicates the first letter of the individual’s last name. This label indicates the second letter of the individual’s last name.
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